; Skip to content

Office Manager

Posted: 05/08/2025

Join our team at Carrie Fitts Real Estate! We’re seeking a highly organized, proactive, and dependable Office Manager to support the daily operations of our Fairhope office. If you thrive in a fast-paced environment and love helping others succeed, this role is for you.

Key Responsibilities:
Administrative Support
Organize and send out weekly call-in links for Sales Meetings

Provide occasional assistant support to our Broker, Kate

Create and organize buyer and seller packets

Take inventory and reorder frequently used supplies (e.g., printer paper, sticky notes, stamps, etc.)

Answer phones and relay messages promptly and accurately

Agent Relations & Hiring
Communicate with and schedule interviews for potential new agents

Print resumes and interview questions for Kate

Attend interviews and take notes

Manage onboarding for new agents:

Schedule headshots

Coordinate email and website setup with our Senior Director

Order complimentary name badges

Add agent info to Google Drive records

Share calendars and assist with tech setup

Order sign riders and assist with marketing tools

Earnest Money & Recordkeeping
Manage earnest money deposits, forms, and digital recordkeeping

Ensure accurate distribution of receipts and scanned documents

Inventory & Office Management
Maintain inventory for office supplies, signs, stakes, and key system

Track who checks keys in/out; update log quarterly

Water plants, take out trash, and keep a clean, welcoming office environment

Marketing & Agent Support
Assist agents with marketing and social media tasks as needed

Take and send photos/videos to the marketing team

Provide printer help, MLS sheets, and non-listed sale records

Occasionally assist with putting up signs

Financial & Operational Duties
Track all office spending on the company credit card; report to Chelsea monthly

Pay office rent (send checks provided by Chelsea, our Senior Director, by the 1st)

Manage closing gifts and local advertising

Work with the Tuscaloosa office on holiday cards

Schedule end-of-year meetings for agents

Submit monthly list of office fees to our office manager, Leslye in Tuscaloosa

Make deposits and send scanned receipts to our Senior Director, Chelsea, in Tuscaloosa

What We’re Looking For:
Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Comfortable using Google Drive, email, printers, and basic office tech

Friendly and approachable with a can-do attitude

Previous experience in office management or real estate preferred, but not required

Schedule:
Full-time/Part-time, in-office position

To Apply:
Please email your resume to leslye@ahousethatfitts.com or call 251-328-4484

Scroll To Top